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Knowledge Center

Nanny Employers

  • Are you a household employer?

    What Your Family Needs to Know... At HWS, we are experts on the tax and labor laws surrounding household employment so you don't have to be. Let's first determine whether YOU are a household employer. Our knowledge center goes into much more depth on the details, here it is short and simple. Our lives are busy, and we... Read more »
  • What payroll taxes does my nanny (housekeeper, maid) pay?

    Nanny payroll taxes, what are they?  First it is important to understand the so called "nanny taxes" apply to ALL household employees, not just nannies. Your household employee (nanny, housekeeper, senior caregiver, etc.) contributes to or pays: Social Security & Medicare Taxes (via payroll deduction) Employee Disability/Unemployment Taxes where required. Federal/State Income Taxes The employer... Read more »
  • How are the nanny’s (employee’s) payroll taxes paid?

    Nanny payroll taxes – most household employers have BOTH Federal and State tax reporting and filing obligations. Household Employers Nanny Tax Checklist Federal Employment Taxes The Federal employment taxes include Social Security tax, Medicare tax, withheld Federal Income Tax (if applicable), and the Federal Unemployment Tax (FUTA). The household employer is required to collect the… Read more »

  • How often do I need to pay or remit the “nanny taxes”?

    The federal and state filing schedules are NOT synchronized. Additionally, not all states have the same reporting schedule. Federal Employment Taxes: Employers of domestic workers must, at a minimum, make annual payments for Social Security, Medicare and Withheld Income Tax (if applicable), as well as Federal Unemployment Tax (FUTA). This filing is incorporated with the… Read more »

  • Nanny Reference Checking: How and Why

    The nanny candidate has just left your home. The meeting went very well. You felt a connection, an instant bonding. You think, “Hurrah! I found the perfect nanny for my family!” You are ready to make an offer — or are you? Whoa! Stop right here! Never make an offer to any nanny candidate without… Read more »

  • What is New Hire Reporting? I just hired a nanny.

    The Personal Responsibility and Work Opportunity Act of 1996 requires that all employers to report information on all newly hired workers within a specified period, generally 2 weeks, or incur a penalty. Each state has designated an agency responsible for the collection of data and enforcement of the requirement. This reporting expedites enforcement of child… Read more »

  • Caregiver or Nanny Pay Stubs: Are they required?

    Did you know that 39 states have now passed laws requiring employers to provide itemized pay stubs to their employees? Why all the attention to nanny pay stubs? There has been a slew of legislation at the state level in the last decade focused on “Wage Theft Prevention” – essentially employers either not paying for all hours... Read more »
  • Is health (medical) insurance for my nanny or senior caregiver taxable?

    Many employers understand that key benefits such as employer paid health insurance is an important employee recruitment and retention tool.   Effective January 1, 2017, household employers with fewer than 50 household employees may reimburse health insurance premiums obtained in the individual marketplace on a tax free basis. The tax free nature of this benefit to… Read more »

  • Why is my nanny an hourly employee? I want to pay her a salary and not worry about tracking hours each week.

    Nannies and other ‘domestic service employees’ are classified under the Fair Labor Standards Act (FLSA) as non-exempt workers. The term non-exempt employee refers to a worker who IS subject to the terms of the FLSA regarding such issues as overtime compensation and minimum wage coverage, contemporaneous time tracking record keeping, as well as how frequently… Read more »

  • Do I need to pay my housekeeper or nanny overtime? What about nanny minimum wage?

    The simple answer is yes. Domestic employees, including nannies, housekeepers and senior caregivers, have been covered by the Fair Labor Standards Act (FLSA) since 1974. The FLSA establishes: The rules for workers who may be salaried and who must be paid overtime. The rules for workers who must be paid no less than minimum wage…. Read more »

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