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Knowledge Center

Caregiver Basics

  • Are you a household employer?

    What Your Family Needs to Know... At HWS, we are experts on the tax and labor laws surrounding household employment so you don't have to be. Let's first determine whether YOU are a household employer. Our knowledge center goes into much more depth on the details, here it is short and simple. Our lives are busy, and we... Read more »
  • I have a domestic (nanny, elder care giver, housekeeper) working in my home. What taxes do I need to pay?

    In general, the Internal Revenue Service requires payroll tax filings by a domestic employer (household employer) who pays a household employee more than $2000 cash wages (2016) in a calendar year. These nanny payroll taxes are collectively referred to as “nanny taxes”, although as a practical matter these employment taxes are applied to all US… Read more »

  • This is complicated – what are the risks if I ignore the Nanny Taxes?

    Household employment taxes are complicated! Learn more about the risks of skipping the nanny taxes. We know that lots of families skip the the nanny tax. If you are thinking of going in that direction, please be sure you consider the following: Tax Fraud (a felony): Household employment taxes are part of your personal Federal… Read more »

  • What payroll taxes does my nanny (housekeeper, maid) pay?

    Nanny payroll taxes, what are they?  First it is important to understand the so called "nanny taxes" apply to ALL household employees, not just nannies. Your household employee (nanny, housekeeper, senior caregiver, etc.) contributes to or pays: Social Security & Medicare Taxes (via payroll deduction) Employee Disability/Unemployment Taxes where required. Federal/State Income Taxes The employer... Read more »
  • How are the nanny’s (employee’s) payroll taxes paid?

    Nanny payroll taxes – most household employers have BOTH Federal and State tax reporting and filing obligations. Household Employers Nanny Tax Checklist Federal Employment Taxes The Federal employment taxes include Social Security tax, Medicare tax, withheld Federal Income Tax (if applicable), and the Federal Unemployment Tax (FUTA). The household employer is required to collect the… Read more »

  • How often do I need to pay or remit the “nanny taxes”?

    The federal and state filing schedules are NOT synchronized. Additionally, not all states have the same reporting schedule. Federal Employment Taxes: Employers of domestic workers must, at a minimum, make annual payments for Social Security, Medicare and Withheld Income Tax (if applicable), as well as Federal Unemployment Tax (FUTA). This filing is incorporated with the… Read more »

  • What is New Hire Reporting? I just hired a nanny.

    The Personal Responsibility and Work Opportunity Act of 1996 requires that all employers to report information on all newly hired workers within a specified period, generally 2 weeks, or incur a penalty. Each state has designated an agency responsible for the collection of data and enforcement of the requirement. This reporting expedites enforcement of child… Read more »

  • Senior Companions Minimum Wage Rules by State

    Employment law, wage and hour law, and payroll tax requirements for privately employed senior caregivers are governed by a complex assortment of Federal and state rules and legislation. The scope of duties is used on the Federal level to distinguish companionship care – exempt from Federal minimum wage and overtime protections – from other domestic… Read more »

  • Overtime Rules for Senior Home Care Workers

    Direct hiring of senior caregivers by families continues to increase, and families have questions about minimum wage, overtime rules for senior home care workers, and questions about what constitutes payable hours during the care day. Senior Home Care Minimum Wage and Overtime The Fair Labor Standards Act (FLSA) applies minimum wage and overtime protections to… Read more »

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