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Knowledge Center

Senior Care Employers

  • Are you a household employer?

    What Your Family Needs to Know... At HWS, we are experts on the tax and labor laws surrounding household employment so you don't have to be. Let's first determine whether YOU are a household employer. Our knowledge center goes into much more depth on the details, here it is short and simple. Our lives are busy, and we... Read more »
  • I have a domestic (nanny, elder care giver, housekeeper) working in my home. What taxes do I need to pay?

    In general, the Internal Revenue Service requires payroll tax filings by a domestic employer (household employer) who pays a household employee more than $2000 cash wages (2016) in a calendar year. These nanny payroll taxes are collectively referred to as “nanny taxes”, although as a practical matter these employment taxes are applied to all US… Read more »

  • How often do I need to pay or remit the “nanny taxes”?

    The federal and state filing schedules are NOT synchronized. Additionally, not all states have the same reporting schedule. Federal Employment Taxes: Employers of domestic workers must, at a minimum, make annual payments for Social Security, Medicare and Withheld Income Tax (if applicable), as well as Federal Unemployment Tax (FUTA). This filing is incorporated with the… Read more »

  • Why can’t we just pay Mom’s senior caregiver/housekeeper a salary?

    Senior caregivers are hourly employees under the law. Housekeepers and and senior caregivers who are not “companions” are classified under the Fair Labor Standards Act (FLSA) as hourly workers entitled to minimum wage and overtime (non-exempt). The term non-exempt employee refers to a worker who IS subject to the terms of the FLSA regarding such issues as… Read more »

  • Do I need to pay my senior caregiver overtime or minimum wage?

    The nature of the services you require from your senior caregiver determine your obligations for overtime and minimum wage payments. Domestic employees, including  senior caregivers, have been covered by the Fair Labor Standards Act (FLSA) since 1974. Please note that many states have stricter laws and standards than the FLSA, and the applicable law is… Read more »

  • Caregiver or Nanny Pay Stubs: Are they required?

    Did you know that 39 states have now passed laws requiring employers to provide itemized pay stubs to their employees? Why all the attention to nanny pay stubs? There has been a slew of legislation at the state level in the last decade focused on “Wage Theft Prevention” – essentially employers either not paying for all hours... Read more »
  • Is health (medical) insurance for my nanny or senior caregiver taxable?

    Many employers understand that key benefits such as employer paid health insurance is an important employee recruitment and retention tool. What Are the Details? Effective January 1, 2017, household employers with fewer than 50 household employees may reimburse health insurance premiums obtained in the individual marketplace on a tax free basis utilizing a QUALIFIED SMALL EMPLOYER… Read more »

  • My wife requires help that I cannot physically provide. Can I hire my daughter as a caregiver?

    Families often engage a family member to provide elder care services and wish to fairly compensate them for their work. For more information on the rules governing hiring a family member as a caregiver, consult Publication 926 (linked below) on pages 4-5, which outlines the limited family member exemptions from the employment taxes. These include… Read more »

  • Outsourcing Schedule H to a Household Payroll Specialist

    Busy tax preparation firms always encounter a few clients who come to them during busy season with household payroll that has not been attended to throughout the prior year. The client is most interested in fast turnaround of a W-2 form for their nanny or housekeeper, under pressure from their employee to get things together and… Read more »

  • Background Screening for Senior Home Care

    Our aging parents deal with physical and sometimes mental declines that challenge their ability to completely take care of themselves on their own.  They don’t like the idea of moving out of their homes to a senior care facility.  How will they safely age at home, in a safe and happy environment? Today an estimated… Read more »

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