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Nanny Employers

  • Outsourcing Schedule H to a Household Payroll Specialist

    Busy tax preparation firms always encounter a few clients who come to them during busy season with household payroll that has not been attended to throughout the prior year. The client is most interested in fast turnaround of a W-2 form for their nanny or housekeeper, under pressure from their employee to get things together and… Read more »

  • Emergency Nanny Income During a Pandemic

    19 March 2020 Summary Over the last several days, attempts to contain and slow the spread of the novel coronavirus have severely disrupted everyday life in the USA. Worries are running the gamut from, “Where can I find toilet paper?” to “I can’t work, I’m not being paid, how can I pay for toilet paper?”… Read more »

  • Why is my nanny an hourly employee? I want to pay her a salary and not worry about tracking hours each week.

    Nannies and other ‘domestic service employees’ are classified under the Fair Labor Standards Act (FLSA) as non-exempt workers. The term non-exempt employee refers to a worker who IS subject to the terms of the FLSA regarding such issues as overtime compensation and minimum wage coverage, contemporaneous time tracking record keeping, as well as nanny pay… Read more »

  • About Household Employee Workers Compensation Insurance

    Nanny workers compensation insurance protects the caregiver and the employer from the expenses and liabilities associated with a work-related accident.  A single accident can leave the household employer liable for thousands of dollars in medical bills.  Don’t assume that this liability is covered under your Homeowner’s Insurance Policy! Most states require household employers to carry Workers’ Compensation… Read more »

  • Do I need to pay my housekeeper or nanny overtime? What about nanny minimum wage?

    The simple answer is yes. Domestic employees specifically are covered by the Fair Labor Standards Act (FLSA) and have been since 1974. The FLSA establishes: The rules for workers who may be salaried (exempt) and who must be paid overtime (non-exempt). The rules for workers who must be paid no less than minimum wage. State… Read more »

  • Nanny Transportation Allowance

    Many families find that paying for their nanny’s or senior caregiver’s public transportation pass is a great tax free benefit. Because this is non-taxable, you can provide this nanny transportation allowance without having to pay FICA or unemployment taxes on the value! For 2020, an employer may reimburse the nanny or senior caregiver for mass/public… Read more »

  • What payroll taxes does my nanny (housekeeper, maid) pay?

    Nanny payroll taxes, what are they?  First it is important to understand the so called “nanny taxes” apply to ALL household employees, not just nannies. Your household employee (nanny, housekeeper, senior caregiver, etc.) contributes to or pays: Social Security & Medicare Taxes (via payroll deduction) Employee Disability/Unemployment Taxes where required. Federal/State Income Taxes The employer... Read more »
  • Caregiver or Nanny Pay Stubs: Are they required?

    Did you know that 39 states have now passed laws requiring employers to provide itemized pay stubs to their employees? Why all the attention to nanny pay stubs? There has been a slew of legislation at the state level in the last decade focused on “Wage Theft Prevention” – essentially employers either not paying for all hours... Read more »
  • How are the nanny’s (employee’s) payroll taxes paid?

    Whether your nanny works full-time, part-time or lives with your family, the odds are likely that in the eyes of federal and state governments, they are an employee of your household. That means that you, as the nanny’s employer, need to make sure that you’re following state, federal and local tax requirements, both when you… Read more »

  • Am I required to offer my nanny benefits such as vacation time, sick time, or paid time off?

    US employers are not required to offer benefits such as paid vacation time, paid sick time, medical or life insurance, or retirement savings plans unless stipulated by state or local laws. However, employers with full time, permanent staff find that offering some basic level of benefits keeps them competitive in the employment market, attracting and… Read more »

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