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IRS Announces Penalties for Incorrect Forms W-2, Wage and Tax Statement

The Social Security Administration returns forms W-2 with name/number mismatch problems to employers for corrections.

The Internal Revenue Service assesses penalties to employers filing Forms W-2 with mismatched names and Social Security numbers. A mismatch occurs when the name associated with a SSN does not match agency records. Incorrect W-2 penalties are calculated at a rate of $100-per-incorrect-form.

The Social Security Administration has been returning forms W-2 with name/number mismatch problems to employers for corrections for the last several years, but there is now new W-2 tax form information that employers must be wary of.

Employers are encouraged to confirm that their employee’s name on file with HomeWork Solutions exactly matches the name as printed on the employee’s Social Security card.

To check the name/SSN match of up to 5 employees, there is a toll free number for employers, 800-772-6270. SSA will request the caller’s name, Federal Employer Identification Number (FEIN), and full telephone number (area code included). The caller is then to provide current or former employee name(s), SSN(s), date(s) of birth, and gender.

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