{"id":10665,"date":"2025-11-12T19:55:07","date_gmt":"2025-11-12T19:55:07","guid":{"rendered":"https:\/\/hwsmarketindev.wpengine.com\/2025\/11\/12\/blog-what-form-i-9-and-e-verify-mean\/"},"modified":"2026-09-21T19:01:38","modified_gmt":"2026-09-21T19:01:38","slug":"blog-what-form-i-9-and-e-verify-mean","status":"publish","type":"post","link":"https:\/\/www.homeworksolutions.com\/es\/2025\/11\/12\/blog-what-form-i-9-and-e-verify-mean\/","title":{"rendered":"\u00bfContratando una ni\u00f1era o cuidador? Lo que los formularios I-9 y E-Verify significan para usted"},"content":{"rendered":"<p><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.homeworksolutions.com\/wp-content\/uploads\/2025\/11\/HWS-Hiring-a-Nanny-or-Caregiver-What-Form-I-9-and-E-Verify-Mean-for-You-1.jpg\" width=\"1280\" height=\"800\" alt=\"HWS-Hiring-a-Nanny-or-Caregiver-What-Form-I-9-and-E-Verify-Mean-for-You\"><\/p>\n<p>If you&#8217;re hiring a nanny, senior caregiver, housekeeper, or any other in-home employee, understanding your responsibilities as a household employer is key to staying compliant with federal employment laws. Two terms you\u2019re likely to encounter in the hiring process are <a href=\"https:\/\/www.uscis.gov\/sites\/default\/files\/document\/forms\/i-9.pdf\"><strong>Formulario I-9<\/strong><\/a> y <a href=\"https:\/\/www.e-verify.gov\/\"><strong>E-Verify<\/strong><\/a>.<\/p>\n<p> <!--more--><\/p>\n<p>While both are related to verifying that your employee is legally allowed to work in the United States, they are <strong>not the same<\/strong>. Knowing the difference can help you avoid penalties and ensure you&#8217;re handling the hiring process legally and professionally.<\/p>\n<h2>What Is Form I-9?<\/h2>\n<p><strong>Form I-9: Employment Eligibility Verification<\/strong> is a federal document required by the U.S. Citizenship and Immigration Services (USCIS). <strong>Every employer\u2014including <\/strong><a href=\"https:\/\/www.homeworksolutions.com\/es\/centro-de-conocimiento\/are-you-a-household-employer\/\"><strong>empleadores dom\u00e9sticos<\/strong><\/a><strong>\u2014must complete and retain a Form I-9<\/strong> for each person they hire to work in the U.S.<\/p>\n<p>This includes part-time, full-time, temporary, or live-in domestic workers.<\/p>\n<p><strong>Here&#8217;s what you need to know:<\/strong><\/p>\n<ul>\n<li><strong>Your employee fills out Section 1<\/strong> of the form on or before their first day of work. This section asks for their personal information and immigration status.<\/li>\n<li><strong>You complete Section 2<\/strong> within <strong>three business days of the employee&#8217;s start date<\/strong>. This section requires you to examine original documents provided by your employee that verify both identity and work authorization (e.g., a passport, or a driver\u2019s license + Social Security card).<\/li>\n<\/ul>\n<p><em>Important:<\/em> You don\u2019t send this form to any government agency. Instead, <strong>you\u2019re required to keep it on file<\/strong> for three years after the date of hire or one year after employment ends\u2014whichever is later.<\/p>\n<h2>What Is E-Verify?<\/h2>\n<p><strong>E-Verify<\/strong> is an <strong>online system<\/strong> managed by the Department of Homeland Security (DHS) and the Social Security Administration (SSA). It allows employers to electronically verify that the information on an employee\u2019s Form I-9 matches federal records.<\/p>\n<p>In most cases, <strong>household employers are not required to use E-Verify<\/strong>, but may choose to do so. <a href=\"https:\/\/info.homeworksolutions.com\/blog\/what-household-employers-should-know-about-e-verify\">A few states have specific requirements<\/a> for certain types of employment.<\/p>\n<p><strong>If you use E-Verify, here\u2019s what you should know:<\/strong><\/p>\n<ul>\n<li>You must <strong>first complete Form I-9<\/strong> with the employee.<\/li>\n<li>You\u2019ll need to register your household as an employer in the E-Verify system.<\/li>\n<li>Once enrolled, you are required to use E-Verify for <strong>every new hire<\/strong>.<\/li>\n<\/ul>\n<p><strong>Prefer not to manage E-Verify yourself?<\/strong> HomeWork Solutions can handle that for you. Just request this service at the time of your enrollment. We\u2019ll run the check on your behalf accurately and securely\u2014so you don\u2019t have to navigate the system alone.<\/p>\n<h2>Why Employers Confuse Form I-9 and E-Verify<\/h2>\n<p>While these two systems are fundamentally different, they\u2019re often discussed together\u2014especially in conversations about hiring and employment eligibility. That overlap can cause confusion, particularly for first-time household employers.<\/p>\n<p>Here\u2019s the bottom line:<\/p>\n<ul>\n<li><strong>Form I-9 is mandatory<\/strong> for all U.S. employers.<\/li>\n<li><strong>E-Verify is optional<\/strong> for household employers unless your state requires it.<\/li>\n<\/ul>\n<p>They are connected, though\u2014you can\u2019t use E-Verify without a completed Form I-9.<\/p>\n<p><strong>Side-by-Side Comparison<\/strong><\/p>\n<table>\n<thead>\n<tr>\n<td>\n<p><strong>Feature<\/strong><\/p>\n<\/td>\n<td>\n<p><strong>Formulario I-9<\/strong><\/p>\n<\/td>\n<td>\n<p><strong>E-Verify<\/strong><\/p>\n<\/td>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>\n<p>Is it required?<\/p>\n<\/td>\n<td>\n<p>Yes, for all employers<\/p>\n<\/td>\n<td>\n<p>No, unless mandated by your state\/local law<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<p>When is it used?<\/p>\n<\/td>\n<td>\n<p>At time of hire<\/p>\n<\/td>\n<td>\n<p>After I-9 is completed<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<p>What does it do?<\/p>\n<\/td>\n<td>\n<p>Verifies identity &amp; work authorization<\/p>\n<\/td>\n<td>\n<p>Cross-checks I-9 info with federal records<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<p>Who manages it?<\/p>\n<\/td>\n<td>\n<p>You (the employer)<\/p>\n<\/td>\n<td>\n<p>DHS\/SSA via online system<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<p>Is it submitted to the government?<\/p>\n<\/td>\n<td>\n<p>No<\/p>\n<\/td>\n<td>\n<p>S\u00ed<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<p>Who can use it?<\/p>\n<\/td>\n<td>\n<p>All employers<\/p>\n<\/td>\n<td>\n<p>Employers enrolled in the program<\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>&nbsp;<\/p>\n<h2>Form I-9 Is Just One Step in the Process<\/h2>\n<p>Completing Form I-9 is essential\u2014but it&#8217;s <strong>only one piece<\/strong> of the <a href=\"https:\/\/www.homeworksolutions.com\/es\/centro-de-conocimiento\/leyes-de-empleo-domestico-por-estado\/\">legal requirements for household employers<\/a>. From registering with tax agencies to managing payroll and year-end tax forms, staying compliant involves multiple moving parts.<\/p>\n<p>En <strong>Soluciones para la tarea<\/strong>, we take care of it all, so you don\u2019t have to worry about the details.<\/p>\n<p><strong>Here\u2019s what we handle for you:<\/strong><\/p>\n<ul>\n<li><strong>Obtain all required tax ID numbers<\/strong> \u2013 federal, state, and local<\/li>\n<li><strong>Set up federal and state unemployment insurance accounts<\/strong><\/li>\n<li><strong>Run payroll<\/strong>, including:\n<ul>\n<li>Built-in time tracking at no extra charge<\/li>\n<li>Accurate tax withholding<\/li>\n<li>Secure direct deposit for your employee<\/li>\n<li>Paystubs and recordkeeping<\/li>\n<\/ul>\n<\/li>\n<li><strong>File all required household employment taxes<\/strong> \u2013 quarterly and annually<\/li>\n<li><strong>Prepare year-end tax documents<\/strong>, including:\n<ul>\n<li>Schedule H for your personal tax return<\/li>\n<li>Form W-2 for your employee<\/li>\n<li>Electronic filing with the IRS and Social Security Administration<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>We make <a href=\"https:\/\/www.homeworksolutions.com\/es\/payroll-plans\/\">household employment compliance<\/a> simple, stress-free, and accurate\u2014so you can focus on building a positive relationship with your employee, not navigating tax forms and agency rules.<\/p>\n<h2>Por qu\u00e9 esto importa<\/h2>\n<p>Even if your household employee is a U.S. citizen and you pay them directly, you are still required to complete a Form I-9 and follow the proper legal steps. Skipping these requirements\u2014even unintentionally\u2014can lead to fines, audits, or issues down the road.<\/p>\n<p><strong>Handling household employment the right way<\/strong> shows your employee that you respect their role and take your responsibilities seriously. And with professional support, it doesn\u2019t have to be stressful or complicated.<\/p>\n<h2>Let HomeWork Solutions Make It Easy<\/h2>\n<p>Since 1993, <strong>Soluciones para la tarea<\/strong> has specialized in household payroll and tax compliance. We work directly with families hiring in-home employees\u2014and we know exactly what it takes to do it right.<\/p>\n<p><em>Have questions about Form I-9, E-Verify, or getting started with household payroll?<\/em><br \/><strong>Call 1-800-626-4829<\/strong> o <a href=\"https:\/\/www.homeworksolutions.com\/es\/contact-us\/\">schedule a complimentary consultation online<\/a>. We\u2019re happy to help.<\/p>","protected":false},"excerpt":{"rendered":"<p>If you&#8217;re hiring a nanny, senior caregiver, housekeeper, or any other in-home employee, understanding your responsibilities as a household employer is key to staying compliant with federal employment laws. Two terms you\u2019re likely to encounter in the hiring process are Form I-9 and E-Verify.<\/p>","protected":false},"author":0,"featured_media":10666,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[1],"tags":[25,190,188,191,189,187,23,126,26],"class_list":["post-10665","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized","tag-cpa","tag-e-verify-and-domestic-workers","tag-e-verify-for-families","tag-employment-eligibility-verification","tag-form-i-9","tag-homework-solutions-payroll-services","tag-nanny","tag-nanny-tax-requirements","tag-senior"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v24.8 (Yoast SEO v28.5) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Hiring a Nanny or Caregiver? 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